Race Director

2025 Saint Louis Track Club Half Marathon/5K

Event Date: November 9, 2025

Location: St. Louis, Missouri

 

Position Summary

The St. Louis Track Club is seeking a qualified and experienced Race Director to manage and oversee the planning, execution, and post-event activities for our annual Saint Louis Track Club Half Marathon/5K which attracts approximately 1,400 participants. We are committed to delivering a safe, professionally managed, and enjoyable experience for all participants.

 

The Race Director responsibilities include: 

 

​Pre-Event Planning:

• Collaborate with the St. Louis Track Club Board to develop an operational plan and timeline.

• Secure all necessary permits and coordinate with local authorities (e.g., police, city officials, public works, and parks departments).

• Create and oversee the course design, including signage, aid stations, and safety measures.

• Manage vendor contracts (e.g., timing services, medical services, porta-potties, equipment rental, etc).

• Assist with participant registration setup and tracking.

• Develop a comprehensive safety and emergency response plan.

 

Sponsorship Acquisition:

• Work with the St. Louis Track Club Board to identify potential sponsorship opportunities.

• Reach out to and secure commitments from sponsors to support the event financially or with in-kind contributions.

• Ensure sponsor recognition through event materials, signage, and announcements.

• Maintain strong relationships with sponsors to encourage future involvement.

 

Event Execution:

• Oversee all race-day operations, including setup, volunteer coordination, and teardown.

• Ensure the course is properly marked and staffed with volunteers.

• Address any on-site issues or emergencies promptly.

• Coordinate with timing services to ensure accurate results.

 

Post-Event Responsibilities:

• Manage cleanup and ensure compliance with permits and local regulations.

• Prepare a post-event report summarizing successes, challenges, and recommendations for improvement.

• Attend a debriefing meeting with the board.

 

Qualifications:

• Proven experience as a Race Director for an event similar is size and scope.

• Strong knowledge of race operations, logistics, and safety protocols.

• Familiarity with St. Louis municipal regulations and permitting processes.

• Excellent organizational, communication, and leadership skills.

• Ability to manage a budget effectively.

• Flexibility to work early mornings, weekends, and extended hours as needed.

 

Proposal Requirements:

• Cover Letter: Brief introduction and summary of qualifications.

• Resume/CV: Detailed professional experience relevant to the Race Director role.

• Event Portfolio: Examples of similar events you have managed, including size, location, and scope of responsibilities.

• References: At least three professional references from past events.

• Budget: Proposed compensation and a detailed breakdown of fees and expenses.

• Work Plan: A proposed timeline and approach to managing the event.

​

How to Submit a Proposal

Interested candidates should submit the above requirements to apply@stlouistrackclub.com Please include "Half Marathon Race Director Proposal" in the subject line. 

​​

We look forward to receiving your proposal and working with an experienced Race Director to make this year’s Saint Louis Track Club Half Marathon a success!

​