Half Marathon Volunteering
2017 Volunteer Shifts are Posted!
Please use the link above to sign up for a volunteer position. Position descriptions and instructions are as follows:
DAYLIGHT SAVINGS TIME CHANGE is Sunday, Nov. 5, 2017, don’t forget to set back your clocks.
Please note that contact information, including cell phone numbers, and instructions will also be emailed to each volunteer. If you have any questions about volunteering, please contact the St. Louis Track Club office at 314-781-3926 or Christy Polk at Christy.firstname.lastname@example.org.
Course Marshals – Sunday morning
Course Marshal Instructions:
(1) Safety First! Please make sure you are watching out for your own safety as well as the runners. We will supply traffic flags and safety vests.
(2) Dress for the Weather. You will not be moving a lot so dress warmly in layers. Wear gloves and a hat and a warm coat.
(3) First aid. If a runner is in need of aid, please immediately contact your course marshal captain. We have two aid stations that can provide assistance. Don’t try to administer aid you are not trained for. The course should clear about 11:00 and you can leave at that time.
Course Marshal – University City
Please report to Harry and Chris (Course Marshal Co-Captains) at 7am on Sunday at the corner of Forsyth and Big Bend in University City by Washington University.
You can park at Bethel Lutheran Church that is on the northwest corner of Forsyth and Big Bend (7001 Forsyth Blvd, St. Louis, MO 63105) to meet with the Course Marshal Co-Captains and get your location assignment and safety vest and flag. Once you receive your location which will be somewhere on Forsyth between Clayton and Forest Park, parking is suggested in the neighborhoods off of Forsyth or at Washington University. If you park at Washington University, please abide by the parking signs.
Course Marshal – Forest Park
Please report to Byron (Course Marshal Captain) at 7:00 a.m. on Sunday at the Visitor’s Center in Forest Park (5595 Grand Drive in Forest Park, St. Louis, MO 63112) to receive your assignment and safety vest and flag. You can park at the Visitor’s Center to obtain your assignment and then move your car and park on the course once you receive your assignment.
Course Marshal – Clayton
Please report to Christy at 7am at Volunteer Check In at the Center of Clayton (50 Gay Avenue, Clayton, MO 63105) to receive your assignment and safety vest and flag. You can park at the Center to obtain your assignment and then will need to move your vehicle to park on the course once you receive your assignment.
Expo Set Up – Saturday morning
Please report to Volunteer Check In at 8am on Saturday at the Center of Clayton (50 Gay Avenue, Clayton, MO 63105). We will be in the gym and you can enter directly from the exterior door on the north side of the Center. You will be assigned to help unload items from trucks in the parking lot and set up tables in the gym at the Center. This is a very physical task, so please be prepared.
Packet Pick Up and Expo – Saturday morning or afternoon
Please report to Christy at Volunteer Check In a few minutes before the start of your shift at 10am or 1pm on Saturday at the Center of Clayton (50 Gay Avenue, Clayton, MO 63105). We will be in the gym and you can enter directly from the exterior door on the north side of the Center. You will be helping stuff packets, distribute race numbers, shirts and packets to participants or help with on-line registration. You will be given instructions when you arrive for your volunteer assignment.
Start/Finish Set Up – Sunday morning
Please report to Christy at Volunteer Check In at 6:30am on Sunday at the Center of Clayton (50 Gay Avenue, Clayton, MO 63105). We will be in the gym and you can enter directly from the exterior door on the north side of the Center. You will be given instructions when you arrive. Generally, volunteers will help prepare and monitor the finish line food and beverages for the race finishers. In addition, you will need to help watch for runners who may need emergency assistance. If so, please guide them to the first aid tent or the finish line for medical assistance.
Water Stations – Sunday
We will have all the supplies you need dropped off that morning, including a snack and t-shirts for volunteers. You will be outdoors all morning, so please dress warm. There will be a porta pottie nearby as well. There will be a water station captain overseeing your station, and you can check in with him for instructions when you arrive.
To prepare for runners, you will need to fill cups with water and Gatorade, and gloves will be provided for this. You will have pieces of cardboard to stack cups and get as many filled as possible before the race starts. You will have access to the fire hydrant nearby should you need to refill water jugs.
You will need to designate some volunteers to hand out cups to runners and a few volunteers to continue filling.
As the crowd of runners thins, you can begin cleaning up the dropped cups. We will have a sweep person come through with the last finisher to let you know you can pack up. Once the trash is cleaned up, which should be around 11am, you are free to go. We will pick up the supplies at the end of the race.
Water Station – Clayton: Please report to the Water Station Captain at 6:30am on Sunday at the intersection of Forsyth and Jackson in Clayton. There is parking on the streets off of Forsyth.
Water Station – Forest Park: Please report to Toby at 6:30am on Sunday at the water station near the baseball fields on Clayton Avenue in Forest Park. This is just east of the intersection with McKinley Drive and across from the Jewel Box. There are spots (away from the fire hydrant!) in front of the ball fields you can use for parking. If that lot is full, use Wells Drive for parking.
Water and Cheer Station – Forest Park: Please meet no later than 7:30am on Sunday at the cheer station near the driveway to the Probstein Golf Course on Lagoon Drive. This is just east of Forsyth and Skinker in Forest Park.
Cheer Station Volunteers – Sunday
There will be a water station captain who will also be overseeing your station, and you can check in with him for instructions when you arrive. You will be outdoors all morning, so please dress warm. We will provide a snack and t-shirts for you, and there will be a porta pottie nearby as well.
We will have a portable speaker for you to use. It has a built in radio and a dock for an iPod. If you have a family friendly playlist, please feel free to use it. Any other form of encouragement or cheering is up to you, and we encourage creativity. Feel free to bring costumes, bells, signs, instruments or anything else that might help runners.
The first runner should be through at about 7:45. You will see the runners a second time on their return trip at about the 10-mile mark.
We will have a sweep person come through with the last runner to let you know everyone is through. That should be at around 10:30, and you are free to leave after that. We will pick up the equipment after the race. Should the water aid station next to you be busy, please be prepared to jump in and help them out as well.
Clean Up – Sunday
Please report to Christy at Volunteer Check In a few minutes before the start of your shift at 10am on Sunday at the Center of Clayton (50 Gay Avenue, Clayton, MO 63105). We will be in the gym and you can enter directly from the exterior door on the north side of the Center. You will be assigned to help load items from the gym to a van in the parking lot and break down tables. You will also be responsible to make sure all trash from the race has been picked up. This is a very physical task, so please be prepared.
VOLUNTEER AND PARKING INSTRUCTIONS
PARKING for Center of Clayton: Those arriving on or before 6:30am should find parking fairly close to the event either in the Brown Shoe Company lots or Shaw Park lots and walk over. There will also be street parking and use of surrounding lots. You may need to feed a meter. Those arriving after 6:30am will likely have more trouble finding parking and may need to walk a distance to get there.
STREET CLOSURES: Some streets in the city of Clayton may be blocked off or you may not be able to cross them due to runners. Be prepared for this if coming after 6:30am. It will be easiest to come in on Ladue/Maryland from Highway 170 to Gay Avenue or as close to Gay as you can get.